Best visitor management software
- Names to account for after an evacuation
- 58
- Sign-in records a year
- 4,680
- Records the retention rule holds at any time
- 9,360
The arithmetic runs on the figures you type. The one external rule quoted, the requirement to account for everyone after an evacuation, is 29 CFR 1910.38 and is linked where it is used.
Shopping for visitor management software is mostly a fight against the word software: every workplace platform sells a visitors tier, every access control vendor calls its badge printer visitor management, and the entry products differ less than the pricing pages suggest. What a reception is actually buying is a record with four properties: the sign-in has to be quick enough that nobody bypasses it, the host has to be told without the desk phoning around, the badge has to come out of the same act, and the whole thing has to produce a list of who is in the building when it is asked. This guide is how to shortlist on those four rather than on feature counts.
Open the Workplace visitor policy Free to use. No account, no card, no trial clock.
Size the record before you shop
Run the visitor policy worksheet first. The number of sign-ins a year and the names on an evacuation list decide whether you are buying a tablet at one desk or a record across several sites, and that decision changes which tier of every product you are actually comparing.
Shortlist on the four properties, not the feature list
Sign-in speed, host notification, badge from the same act, and a list of who is inside. Every product will claim more than four things; ask each vendor to show those four on a demo tablet and most shortlists sort themselves out in twenty minutes.
Price the tier you would actually be on
Entry tiers are quoted per location and the visitor features often sit a tier above the free one, so compare the plan that includes badge printing and notifications rather than the headline. Published prices read on 2026-09-06 range from $99 a month to $362 per location a month.
Tell us how your front desk runs the Best visitor management software
Tell us about your reception and we will tell you plainly whether this fits it.
What a reception asks before running the Best visitor management software
Do we need visitor management software at all, or is the book enough?
The book is enough until somebody has to read it under pressure. If you cannot answer who is in the building right now, or produce last quarter's contractors, the book is a log nobody can use and the software is a record.
Is the free tier of the big platforms enough for one reception?
Sometimes. Envoy's Basic tier is free and limited to 100 entries a month, which suits a quiet desk; a reception signing in eighteen people a day passes that in the first week.
What should we refuse to buy?
Anything that wants health questionnaires or facial recognition at the desk. Both turn an ordinary sign-in record into special-category or biometric data, with the consent and retention duties that come with it, for a problem a typed name already solves.
Lobbyvo Pro
Keeping the record of who was in the building
Pro keeps what the worksheet only sizes: the sign-ins themselves, the badges you printed, and the list of who was in the building on any date you ask for.
- Download the sized policy and the evacuation list as files you keep
- Your badges and lists without our name across them
- Save a reception and open it again when the visitor numbers change
- Your own name and logo on every badge you print
- Take every reception, visit and badge out as a CSV whenever you like
- Tell the host their visitor has arrived from inside the record, not from the desk phone
$49per month, whole team
Start Lobbyvo Pro PricingLobbyvo Pro renews every month at $49 a location until you cancel, at the same price you started on, and the renewal date is shown before you pay.