Workplace visitor policy
- Names to account for after an evacuation
- 58
- Sign-in records a year
- 4,680
- Records the retention rule holds at any time
- 9,360
- Clauses the policy has to carry
- 16
The arithmetic runs on the figures you type. The one external rule quoted, the requirement to account for everyone after an evacuation, is 29 CFR 1910.38 and is linked where it is used.
The figures are a worked example from one reception, 58, so put your own visitor numbers in and the answer changes on the page.
Download the Workplace visitor policy worked example (CSV)
A workplace visitor policy is a short document that says who may come in, who signs them in, what is written down, how long it is kept and how the building is cleared. Most sites have one in a folder and no idea what it commits them to in volume: a desk signing in eighteen people a day across a five day week is creating over four thousand records a year, and a twenty-four month retention rule means the site is holding nearly nine thousand of them at any moment. This worksheet does that arithmetic from your own numbers, and sizes the evacuation list and the policy itself at the same time.
Lobbyvo Pro
Keeping the record of who was in the building
Pro keeps what the worksheet only sizes: the sign-ins themselves, the badges you printed, and the list of who was in the building on any date you ask for.
- Download the sized policy and the evacuation list as files you keep
- Your badges and lists without our name across them
- Save a reception and open it again when the visitor numbers change
- Your own name and logo on every badge you print
- Take every reception, visit and badge out as a CSV whenever you like
- Tell the host their visitor has arrived from inside the record, not from the desk phone
$49per month, whole team
Start Lobbyvo Pro PricingLobbyvo Pro renews every month at $49 a location until you cancel, at the same price you started on, and the renewal date is shown before you pay.
What a reception asks before running the Workplace visitor policy
Why does an evacuation list belong in a visitor policy?
Because the visitors are on the site. 29 CFR 1910.38 asks an emergency action plan to include procedures to account for all employees after an evacuation, and the sign-in record is the only thing that knows which visitors and contractors were inside with them.
How long should we keep a sign-in record?
That is your decision and the worksheet takes it as an input rather than telling you. What it shows is the consequence: the number of records the site is holding at any moment, which is the number a request or an incident would reach into.
Should the policy ask visitors health questions?
We would say no, and this product will not collect them. Health questions turn an ordinary sign-in record into special-category data, with the consent, retention and access duties that follow; a name, a company, a host and a time are what the front desk actually needs.